Privacy Policy

1. Information We Collect

We collect several types of information from and about users of our App:

1.1 Information You Provide to Us

• Login Information: When you log into the App, we collect your email address and password.
• Odoo Connection Details: To connect with your Odoo CRM system, we collect your Odoo server URL, API credentials, and database information.
• Business Card Data: When you scan business cards, we collect the information contained on those cards, which may include names, phone numbers, email addresses, physical addresses, company names, job titles, and other business contact information.
• User Content: Any additional notes, tags, or categorization information you add to scanned contacts.

1.2 Information We Collect Automatically

• Usage Data: We collect information about your interactions with the App, including the features you use, the time spent on the App, and other usage statistics.
• Device Information: We collect information about your mobile device, including the hardware model, operating system and version, unique device identifiers, mobile network information, and file storage usage.
• Camera and Photo Library Access: The App requires access to your device's camera to scan business cards and may request access to your photo library if you choose to import images of business cards.

2. How We Use Your Information

We use the information we collect about you for various purposes, including:

• To provide, maintain, and improve the App's functionality
• To process and analyze business card images and extract relevant information
• To synchronize contact information with your Odoo CRM system
• To communicate with you about the App, including sending service-related notices and updates
• To respond to your comments, questions, and requests
• To detect, investigate, and prevent fraudulent transactions and other illegal activities
• To protect the rights and property of Primacy Infotech and others
• To personalize your experience and deliver content relevant to your interests
• To analyze usage patterns and improve our services

3. Data Storage and Security

We implement appropriate technical and organizational measures to protect the information we collect and store. However, no method of transmission over the Internet or electronic storage is 100% secure, and we cannot guarantee absolute security.

Business card data and extracted contact information are stored:

• Temporarily on your device for processing purposes
• On our secure servers for synchronization with your Odoo system
• In your Odoo CRM system once synchronized

We retain your information only for as long as necessary to fulfill the purposes outlined in this Privacy Policy, unless a longer retention period is required by law.

4. Data Sharing and Disclosure

We may share your information in the following circumstances:

• With Your Odoo System: We transmit scanned contact information to your Odoo CRM system as directed by you.
• Service Providers: We may share your information with third-party vendors, service providers, or contractors who perform services on our behalf, such as cloud storage providers and analytics services.
• Business Transfers: If Primacy Infotech is involved in a merger, acquisition, or sale of all or a portion of its assets, your information may be transferred as part of that transaction.
• Legal Requirements: We may disclose your information if required to do so by law or in response to valid requests by public authorities.
• With Your Consent: We may share your information with third parties when we have your consent to do so.

We do not sell, rent, or trade your personal information to third parties for their marketing purposes.

5. Your Rights and Choices

Depending on your location, you may have certain rights regarding your personal information, including:

• The right to access the personal information we hold about you
• The right to request correction of inaccurate personal information
• The right to request deletion of your personal information
• The right to restrict or object to processing of your personal information
• The right to data portability
• The right to withdraw consent at any time, where processing is based on your consent

To exercise these rights, please contact us using the information provided in the "Contact Us" section below.

6. App Permissions

CardSync AI requires the following permissions to function properly:

• Camera: To scan business cards using your device's camera
• Photo Library/Storage: To access and import images of business cards from your device
• Internet Access: To communicate with our servers and your Odoo CRM system
• Network State: To determine if an internet connection is available

You can manage these permissions through your device settings, but limiting certain permissions may affect the App's functionality.

7. Children's Privacy

The App is not intended for children under the age of 13, and we do not knowingly collect personal information from children under 13. If you become aware that a child has provided us with personal information without parental consent, please contact us, and we will take steps to remove such information and terminate the child's account.

8. International Data Transfers

Your information may be transferred to and processed in countries other than the country in which you reside. These countries may have data protection laws that differ from those in your country. By using the App, you consent to the transfer of your information to countries outside your country of residence, including the United States, where our primary servers are located.

When we transfer your information outside of your country, we take steps to ensure that appropriate safeguards are in place to protect your information and to ensure that it is treated in accordance with this Privacy Policy.

9. Changes to This Privacy Policy

We may update our Privacy Policy from time to time. We will notify you of any changes by posting the new Privacy Policy on this page and updating the "Last Updated" date at the top of this Privacy Policy. You are advised to review this Privacy Policy periodically for any changes. Changes to this Privacy Policy are effective when they are posted on this page.

10. Compliance with Google Play Store Requirements

Our App complies with the Google Play Developer Program Policies, including:

• Providing this easily accessible Privacy Policy that comprehensively discloses how the App collects, uses, and shares user data
• Requesting only the permissions necessary for the App's core functionality
• Handling all personal and sensitive user data securely and only using it for purposes that have been disclosed to users
• Not selling personal or sensitive user data
• Processing data in accordance with applicable laws and regulations, including GDPR where applicable

11. Contact Us