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AA purchase order in Odoo is a formal confirmation of a purchase made from a vendor, generated after approving an RFQ.
ATo enter a purchase entry, create a PO, confirm it, receive goods, then create and validate the vendor bill.
AUse the "Purchase Requisition" or "Request for Quotation" feature to initiate a purchase request and send it to vendors.
AGo to Purchase > Orders > Request for Quotation. Add vendor and product details, then confirm to generate a purchase order.
ANavigate to Purchase > Vendors. Add vendor details and set their pricelist by selecting products and assigning vendor-specific prices.
AAn RFQ is a price inquiry sent to vendors, while a PO is a confirmed order generated after RFQ approval.
AEnable reordering rules under Inventory settings, set minimum stock rules, and link products to vendors to automate PO creation.
AAdd multiple vendor lines under product settings, specifying different prices, lead times, and vendor priorities for each.
AYes, use the "Import" option available in the vendor or purchase order list view. Upload an Excel or CSV file.
AYes, use the "Import" option available in the vendor or purchase order list view. Upload an Excel or CSV file.
ASet lead time under vendor information on the product or vendor form to calculate expected delivery dates automatically.
AReordering rules trigger automatic PO creation when stock falls below the minimum level set in the product configuration.
AEnable approval levels under Purchase settings and configure approval thresholds based on order value or responsible department.
APurchase agreements define long-term vendor terms. Use them to create multiple RFQs referencing a common contract.
AYou can set recurring vendor bills or scheduled PO generation using automation or third-party Odoo apps.
AFollow the order's status through the stages: RFQ > PO > Product Receipt > Vendor Bill > Payment.
AOnce a PO is confirmed, it triggers incoming shipments. Received quantities are updated directly in Odoo Inventory.
AAfter receiving products, go to the PO and click "Create Bill" to generate a vendor bill linked to the PO.
AOdoo auto-generates vendor bills and links them to journal entries, ensuring seamless accounting integration and payment tracking.
AUse the Landed Cost feature in Inventory to allocate shipping and additional costs to product cost.
AYes, Odoo supports multi-currency transactions and can manage different locations and tax rules for each vendor.
AUse reporting tools and vendor rating features to track delivery times, pricing consistency, and purchase volume.
ACheck the product's vendor list for prices and delivery lead times. Odoo also highlights the preferred vendor.
AYes, use the Notes and Purchase Agreements to record negotiation details, terms, and history for each supplier.
ADrop-shipping delivers products directly from vendor to customer. Direct delivery involves storing items before dispatch.
AYes, configure vendor-specific UoM in the product's vendor info. Odoo converts it to your base UoM.
ADefine tax rules, use multi-currency, and apply custom duties using the landed cost feature for global purchases.
AYes, track warranties and returns using RMA (Return Merchandise Authorization) and warranty fields in product settings.
AEnable multi-level approvals in settings and assign approval rights to specific users or roles for review.
AMaintain complete digital records, enable document attachments, and use approval workflows for compliance.
ACheck if the product is set to "Buy" route, has vendor assigned, and if minimum quantity in reordering rule is set.
AEnsure correct quantity was delivered, received, and validated. Update manually or adjust received amounts accordingly.
AYou can cancel the PO if not yet received. Otherwise, use returns or create a new PO for adjustments.
AUse the Reporting menu in Purchase to generate reports. Export data using the list view's export option.
A You can manage vendor bills by validating purchase orders, creating bills, and processing payments directly from the purchase dashboard.
A Yes, Odoo allows partial receipts if vendors send goods in multiple deliveries. You can validate partial quantities received.
A Yes, purchase orders can be cancelled from the order form view by selecting the 'Cancel' option if it’s not already confirmed.
A You can create blanket orders or call for tenders using the 'Purchase Agreement' option under the Purchase module.
A A blanket order allows you to plan recurring purchases from a vendor over a period of time, ensuring consistent pricing and delivery.
A You can set approval rules for purchase amounts and managers via Settings > Purchase > Purchase Order Approval.
A Go to the vendor’s form and add product pricelists under the 'Purchase' tab to automatically apply negotiated pricing.
A Yes, Odoo supports multi-currency transactions. You must enable multi-currency in Accounting settings and assign currencies to vendors.
A You can track all communications, revisions, and activity logs inside each purchase order’s chatter and history section.
A Odoo provides reports like Purchase Analysis, Vendor Performance, and Forecast Reports accessible from the Reporting tab.
A Open the existing PO, click on the 'Action' dropdown and select 'Duplicate' to create a new editable copy.
A Initiate a return from the received shipment or inventory adjustment menu, and generate a return picking.
A Yes, Odoo lets you attach files, PDFs, or vendor agreements using the 'Attachment' option in the chatter of a PO.
A Vendor Reference helps match your PO with the vendor’s invoice or order number for better traceability.
A You can assign Analytic Accounts (cost centers) while entering purchase order lines to track expenses per project.
A Use the Purchase Agreement (Call for Tenders) feature to send RFQs to multiple vendors and compare their offers.
A Procurement Rules define how products are procured—make-to-order, make-to-stock, or drop shipping—based on warehouse routes.
ASet the delivery lead time in the product’s purchase tab under 'Vendor Info' to help plan arrival dates.
AAn RFQ is a draft or request sent to vendors for pricing. A PO is a confirmed order based on accepted terms.
AOdoo supports barcode scanning for receiving products if the Barcode module is installed and configured.
AOdoo supports barcode scanning for receiving products if the Barcode module is installed and configured.
AYes, you can set unit of measure conversions in the product form to handle such cases automatically.
AEnable 'Cost Based on Last Purchase Price' in Inventory settings to auto-update product cost.
A Yes, using reordering rules and procurement planning, Odoo can generate forecasts based on lead times and demand.
A You can set different approval rules for user roles based on order amounts through the 'Approval Workflow' settings.
A Activate 'Bill Control' in Settings and match vendor bills with PO quantities and received quantities.
A Yes, you can view vendor performance and lead time metrics in reports to assess vendor reliability.
A Yes, Odoo supports drop shipping through Routes setup, where products are shipped directly from vendor to customer.
ATaxes can be added at the product level or overridden in the purchase order lines as per the tax structure.
AUse the 'Print' or 'Send by Email' buttons available on the PO form view to share with vendors.
AYes, in the vendor pricelist tab, set minimum quantity for applying certain pricing or confirming orders.
A Landed costs like shipping and customs can be allocated through the Landed Cost feature in Inventory.
AYou can use automated actions or third-party modules to generate recurring purchase orders for routine procurement.
AYes, with the Sign module, vendors can digitally sign purchase agreements or contracts online.
AYou can partially receive, reject, or over-receive products in Odoo and update PO accordingly with warnings.
A Yes, use Analytic Accounts assigned on POs to break down spending across departments or cost centers.
AAdd an extra line on the PO for freight costs or include them via landed cost entries after receipt.
AWhen stock drops below a minimum level, Odoo automatically creates a draft RFQ for the defined vendor.
AYes, process returns from the receipt menu and manage refunds through credit notes in the Accounting module.
AYes, process returns from the receipt menu and manage refunds through credit notes in the Accounting module.
AUse the Reporting > Purchase Analysis tool, filter by vendor, and group by total order amount.
ALead times are delays from order to delivery; set vendor lead time and internal processing time in product settings.
AYes, Odoo sends email notifications based on user preferences and can also be configured through automated actions.
AYou can archive purchase orders by clicking 'Archive' from the action menu. Deletion requires user permission.
AYes, Odoo automatically creates backorders when not all products are received, and lets you process them separately.
A You can add multiple vendor pricelist entries for the same product and Odoo will select the best match automatically.
A Yes, the Odoo mobile app allows users to view, create, and manage purchase orders on the go.
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