QWhat is a purchase order in Odoo?
AA purchase order in Odoo is a formal confirmation of a purchase made from a vendor, generated after approving an RFQ.
QHow to enter purchase entry in Odoo?
ATo enter a purchase entry, create a PO, confirm it, receive goods, then create and validate the vendor bill.
QHow to create a purchase request in Odoo?
AUse the "Purchase Requisition" or "Request for Quotation" feature to initiate a purchase request and send it to vendors.
QHow to create a purchase order in Odoo step by step?
AGo to Purchase > Orders > Request for Quotation. Add vendor and product details, then confirm to generate a purchase order.
QHow do I configure vendors and vendor pricelists in Odoo?
ANavigate to Purchase > Vendors. Add vendor details and set their pricelist by selecting products and assigning vendor-specific prices.
QWhat’s the difference between a Request for Quotation (RFQ) and Purchase Order (PO) in Odoo?
AAn RFQ is a price inquiry sent to vendors, while a PO is a confirmed order generated after RFQ approval.
QHow to automate purchase order generation in Odoo?
AEnable reordering rules under Inventory settings, set minimum stock rules, and link products to vendors to automate PO creation.
QHow do I manage multiple suppliers for a single product in Odoo?
AAdd multiple vendor lines under product settings, specifying different prices, lead times, and vendor priorities for each.
QCan I import bulk vendor data or purchase orders in Odoo?
AYes, use the "Import" option available in the vendor or purchase order list view. Upload an Excel or CSV file.
QCan I import bulk vendor data or purchase orders in Odoo?
AYes, use the "Import" option available in the vendor or purchase order list view. Upload an Excel or CSV file.
QHow do I configure lead time and delivery schedules in Odoo Purchase?
ASet lead time under vendor information on the product or vendor form to calculate expected delivery dates automatically.
QHow do reordering rules work in Odoo Purchase?
AReordering rules trigger automatic PO creation when stock falls below the minimum level set in the product configuration.
QHow can I automate purchase approvals based on amount or department?
AEnable approval levels under Purchase settings and configure approval thresholds based on order value or responsible department.
QWhat is a purchase agreement in Odoo, and how do I use it?
APurchase agreements define long-term vendor terms. Use them to create multiple RFQs referencing a common contract.
QHow does Odoo handle recurring purchases or subscriptions?
AYou can set recurring vendor bills or scheduled PO generation using automation or third-party Odoo apps.
QHow can I track the full purchase workflow – from RFQ to vendor bill?
AFollow the order's status through the stages: RFQ > PO > Product Receipt > Vendor Bill > Payment.
QHow does the Purchase module integrate with Odoo Inventory?
AOnce a PO is confirmed, it triggers incoming shipments. Received quantities are updated directly in Odoo Inventory.
QHow are vendor bills generated from Purchase Orders in Odoo?
AAfter receiving products, go to the PO and click "Create Bill" to generate a vendor bill linked to the PO.
QHow does Odoo Purchase integrate with Accounting and Invoicing?
AOdoo auto-generates vendor bills and links them to journal entries, ensuring seamless accounting integration and payment tracking.
QHow to handle landed costs and freight charges in Odoo purchases?
AUse the Landed Cost feature in Inventory to allocate shipping and additional costs to product cost.
QCan Odoo handle multiple currencies and vendor locations?
AYes, Odoo supports multi-currency transactions and can manage different locations and tax rules for each vendor.
QHow do I manage vendor performance and track KPIs in Odoo?
AUse reporting tools and vendor rating features to track delivery times, pricing consistency, and purchase volume.
QHow do I compare vendor pricing and lead times in Odoo?
ACheck the product's vendor list for prices and delivery lead times. Odoo also highlights the preferred vendor.
QCan I set up contract terms or negotiation history with suppliers?
AYes, use the Notes and Purchase Agreements to record negotiation details, terms, and history for each supplier.
QWhat is the difference between drop-shipping and direct delivery in Odoo?
ADrop-shipping delivers products directly from vendor to customer. Direct delivery involves storing items before dispatch.
QCan I create custom UoM (Unit of Measure) per vendor in Odoo?
AYes, configure vendor-specific UoM in the product's vendor info. Odoo converts it to your base UoM.
QHow to handle international purchase orders with taxes and duties in Odoo?
ADefine tax rules, use multi-currency, and apply custom duties using the landed cost feature for global purchases.
QCan I manage warranty or return policies for purchased items?
AYes, track warranties and returns using RMA (Return Merchandise Authorization) and warranty fields in product settings.
QHow do I set up multi-level purchase approvals in Odoo?
AEnable multi-level approvals in settings and assign approval rights to specific users or roles for review.
QHow to ensure procurement compliance and audit readiness in Odoo?
AMaintain complete digital records, enable document attachments, and use approval workflows for compliance.
QWhy is my purchase order not triggering reordering rules in Odoo?
ACheck if the product is set to "Buy" route, has vendor assigned, and if minimum quantity in reordering rule is set.
QHow do I fix PO not matching received quantities in Odoo?
AEnsure correct quantity was delivered, received, and validated. Update manually or adjust received amounts accordingly.
QHow to cancel or modify a purchase order after validation?
AYou can cancel the PO if not yet received. Otherwise, use returns or create a new PO for adjustments.
QHow can I generate purchase reports and export PO data in Odoo?
AUse the Reporting menu in Purchase to generate reports. Export data using the list view's export option.
QHow to manage vendor bills in Odoo Purchase?
A You can manage vendor bills by validating purchase orders, creating bills, and processing payments directly from the purchase dashboard.
QCan I receive partial shipments in Odoo?
A Yes, Odoo allows partial receipts if vendors send goods in multiple deliveries. You can validate partial quantities received.
QIs it possible to cancel a purchase order in Odoo?
A Yes, purchase orders can be cancelled from the order form view by selecting the 'Cancel' option if it’s not already confirmed.
QHow do I create purchase agreements in Odoo?
A You can create blanket orders or call for tenders using the 'Purchase Agreement' option under the Purchase module.
QWhat is a blanket order in Odoo Purchase?
A A blanket order allows you to plan recurring purchases from a vendor over a period of time, ensuring consistent pricing and delivery.
QHow to automate purchase order approvals in Odoo?
A You can set approval rules for purchase amounts and managers via Settings > Purchase > Purchase Order Approval.
QHow to add vendor pricelists in Odoo Purchase?
A Go to the vendor’s form and add product pricelists under the 'Purchase' tab to automatically apply negotiated pricing.
QCan Odoo handle multi-currency purchases?
A Yes, Odoo supports multi-currency transactions. You must enable multi-currency in Accounting settings and assign currencies to vendors.
QHow to track purchase order history in Odoo?
A You can track all communications, revisions, and activity logs inside each purchase order’s chatter and history section.
QWhat reports are available in Odoo Purchase module?
A Odoo provides reports like Purchase Analysis, Vendor Performance, and Forecast Reports accessible from the Reporting tab.
QHow to duplicate a purchase order in Odoo?
A Open the existing PO, click on the 'Action' dropdown and select 'Duplicate' to create a new editable copy.
QHow to return products to the vendor in Odoo?
A Initiate a return from the received shipment or inventory adjustment menu, and generate a return picking.
QCan I attach documents to a purchase order in Odoo?
A Yes, Odoo lets you attach files, PDFs, or vendor agreements using the 'Attachment' option in the chatter of a PO.
QWhat is the use of vendor reference in purchase orders?
A Vendor Reference helps match your PO with the vendor’s invoice or order number for better traceability.
QHow to link purchase with project or cost center in Odoo?
A You can assign Analytic Accounts (cost centers) while entering purchase order lines to track expenses per project.
QHow to send a purchase RFQ to multiple vendors in Odoo?
A Use the Purchase Agreement (Call for Tenders) feature to send RFQs to multiple vendors and compare their offers.
QWhat is the Procurement Rule in Odoo?
A Procurement Rules define how products are procured—make-to-order, make-to-stock, or drop shipping—based on warehouse routes.
QHow to configure delivery lead time in Odoo?
ASet the delivery lead time in the product’s purchase tab under 'Vendor Info' to help plan arrival dates.
QWhat is the difference between RFQ and Purchase Order in Odoo?
AAn RFQ is a draft or request sent to vendors for pricing. A PO is a confirmed order based on accepted terms.
QHow to use Odoo Purchase with barcode scanners?
AOdoo supports barcode scanning for receiving products if the Barcode module is installed and configured.
QHow to use Odoo Purchase with barcode scanners?
AOdoo supports barcode scanning for receiving products if the Barcode module is installed and configured.
QCan I receive products in different units than ordered in Odoo?
AYes, you can set unit of measure conversions in the product form to handle such cases automatically.
QHow to update product cost based on purchase price in Odoo?
AEnable 'Cost Based on Last Purchase Price' in Inventory settings to auto-update product cost.
QCan Odoo Purchase module generate purchase forecasts?
A Yes, using reordering rules and procurement planning, Odoo can generate forecasts based on lead times and demand.
QHow to set approval limits for purchase orders?
A You can set different approval rules for user roles based on order amounts through the 'Approval Workflow' settings.
QHow to enable three-way matching (PO, receipt, bill) in Odoo?
A Activate 'Bill Control' in Settings and match vendor bills with PO quantities and received quantities.
QIs vendor rating available in Odoo Purchase?
A Yes, you can view vendor performance and lead time metrics in reports to assess vendor reliability.
QCan I create drop shipping purchase orders in Odoo?
A Yes, Odoo supports drop shipping through Routes setup, where products are shipped directly from vendor to customer.
QHow to manage taxes in purchase orders in Odoo?
ATaxes can be added at the product level or overridden in the purchase order lines as per the tax structure.
QHow to print or email a purchase order in Odoo?
AUse the 'Print' or 'Send by Email' buttons available on the PO form view to share with vendors.
QCan I set minimum order quantity for vendors?
AYes, in the vendor pricelist tab, set minimum quantity for applying certain pricing or confirming orders.
QHow to record landed costs on purchased goods in Odoo?
A Landed costs like shipping and customs can be allocated through the Landed Cost feature in Inventory.
QHow to schedule recurring purchase orders in Odoo?
AYou can use automated actions or third-party modules to generate recurring purchase orders for routine procurement.
QDoes Odoo Purchase support digital signature?
AYes, with the Sign module, vendors can digitally sign purchase agreements or contracts online.
QWhat happens if a vendor sends more or less quantity?
AYou can partially receive, reject, or over-receive products in Odoo and update PO accordingly with warnings.
QCan I track purchase expenses by department or team?
A Yes, use Analytic Accounts assigned on POs to break down spending across departments or cost centers.
QHow to enter freight or shipping charges in Odoo Purchase?
AAdd an extra line on the PO for freight costs or include them via landed cost entries after receipt.
QHow does reordering rule work with vendors?
AWhen stock drops below a minimum level, Odoo automatically creates a draft RFQ for the defined vendor.
QCan I handle purchase returns and refunds in Odoo?
AYes, process returns from the receipt menu and manage refunds through credit notes in the Accounting module.
QCan I handle purchase returns and refunds in Odoo?
AYes, process returns from the receipt menu and manage refunds through credit notes in the Accounting module.
QHow to view the total value of purchases per vendor?
AUse the Reporting > Purchase Analysis tool, filter by vendor, and group by total order amount.
QWhat are the lead times and how do they work?
ALead times are delays from order to delivery; set vendor lead time and internal processing time in product settings.
QCan I receive notifications on RFQ approval or order?
AYes, Odoo sends email notifications based on user preferences and can also be configured through automated actions.
QHow to archive or delete old purchase orders?
AYou can archive purchase orders by clicking 'Archive' from the action menu. Deletion requires user permission.
QCan I track backorders in Odoo Purchase?
AYes, Odoo automatically creates backorders when not all products are received, and lets you process them separately.
QHow to manage multiple vendors for the same product?
A You can add multiple vendor pricelist entries for the same product and Odoo will select the best match automatically.
QIs there a mobile app for managing purchase orders?
A Yes, the Odoo mobile app allows users to view, create, and manage purchase orders on the go.
QHow can I link a purchase order to a sales order in Odoo?
A By using make-to-order routes or dropshipping, you can auto-link purchase orders with sales orders.
QHow to convert an RFQ to a Purchase Order?
A Once the vendor accepts your RFQ, click 'Confirm Order' to convert it into a Purchase Order in Odoo.
QCan I import bulk purchase orders into Odoo?
A Yes, you can use the import feature to upload POs via CSV or Excel format from the list view.
QCan I customize purchase order templates?
A Yes, with Odoo Studio or custom development, you can fully customize the PO PDF layout and design.
QWhat happens when a PO is cancelled after confirmation?
A Odoo will cancel all related receipts and block further actions unless you reset it to draft or recreate.
QHow to receive products without validating purchase orders?
A You must configure your settings to allow receipts before PO confirmation, though not recommended.
QHow do vendor taxes affect total cost?
A Odoo calculates taxes automatically based on the vendor’s tax configuration, ensuring accurate landed cost.
QCan I set a preferred vendor for products?
A Yes, assign a default vendor in the product’s purchase tab to make procurement faster and consistent.
QHow can I automate PO generation from sales orders?
AEnable 'Make to Order' and dropshipping routes to automatically create POs from confirmed sales orders.
QCan I split a single purchase into multiple receipts?
AYes, Odoo supports partial receipts if the vendor delivers in multiple batches.
QHow to filter pending or delayed purchase orders?
AUse the list view filters or create custom filters to identify delayed or unreceived purchase orders.
QCan I assign buyers or purchase reps in Odoo?
AYes, assign responsible users to each purchase order for accountability and workflow management.
QHow to prevent duplicate purchase orders in Odoo?
AEnable vendor reference and PO numbering checks to avoid duplicates through custom validations.
QHow to update the delivery status of a PO?
AThe delivery status updates automatically based on receipt validation. Manual updates can be done via the receipt.
QIs batch processing available for multiple POs?
AYes, you can use batch picking and validation features in the Inventory app for bulk receipt processing.
QCan I control user access to the Purchase module?
AYes, set user roles and access rights through Odoo’s user settings and security groups.
QHow to include discounts on purchase order lines?
A Activate the 'Purchase Discounts' option in settings to enter discount rates on each line item.
QHow to create procurement rules per warehouse?
AUse the Routes and Rules under Inventory Settings to define procurement per warehouse location.
QHow to analyze price variations from vendors?
AUse the Reporting > Purchase Analysis tool to track historical pricing trends for each vendor and product.
QCan I automate reminders for pending purchase orders?
AYes, use automated actions or scheduled activities to notify users about pending or overdue POs.
QHow to update currency exchange rates for purchases?
AEnable automatic currency update in Accounting settings or manually update exchange rates as needed.
QHow to link a purchase order to a project?
A Assign an Analytic Account (project) to each PO line to track costs and spending related to a specific project.
QHow to set payment terms for vendors?
A Set default payment terms on the vendor form, which will auto-fill on all new purchase orders.
QCan I view purchase history by product?
AYes, go to the product form and check the 'Purchase' smart button to view all related orders.
QHow to control product quality during purchasing?
AEnable Quality Checks and link them to receipts in the Inventory module to inspect products before stock entry.
QHow to add custom fields to the purchase order form?
AUse Odoo Studio or developer customization to add and manage custom fields as per your workflow.
QHow does Purchase module integrate with Inventory and Accounting?
AThe module links to Inventory for stock updates and to Accounting for bill and payment reconciliation.
QCan I track vendor performance KPIs in Odoo?
AYes, track delivery lead time, product quality, and pricing history through the Vendor Performance reports.
QHow to automate document uploads from vendors?
AUse the Documents module and email aliases to collect vendor documents and link them to POs.
QCan I define delivery incoterms in purchase orders?
A Yes, incoterms can be configured and selected per PO to define shipping responsibilities.
QHow to set tax-inclusive pricing in POs?
A Activate 'Tax Included in Price' in settings or vendor product lines to handle inclusive pricing structures.
QHow to auto-create invoices from received products?
AEnable 'Bill Control on Received Quantities' in settings for invoice automation post-receipt.
QCan I manage warranty or return policies per vendor?
AYes, add warranty notes or return policies in the vendor form or PO comments for reference.
QHow to manage international purchases and duties?
AUse multi-currency, incoterms, landed cost, and separate duty products to handle international procurement.
QCan I limit purchasing by budget in Odoo?
AYes, use the Budget Management feature in Accounting and link analytic accounts to control spending.
QHow to get alerted on low stock triggering a purchase?
AConfigure reordering rules and enable notifications to get alerts when stock drops below the minimum level.
QHow to manage packaging requirements during purchase?
ADefine packaging units and set them per vendor to ensure correct quantities are ordered and received.
QCan I manage service-based purchases?
AYes, select ‘Service’ as the product type and receive them based on quantity or milestones.
QHow does Odoo calculate expected delivery dates?
A Odoo combines vendor lead time, internal delays, and product-specific configurations to estimate delivery.
QHow to close an old or expired purchase order?
A Manually cancel or archive expired POs to keep your order list clean and focused.
QCan I track communication with vendors in Odoo?
AYes, use the chatter on the PO form to log notes, emails, and responses from vendors.
QHow can I reconcile received quantities and invoiced quantities?
A Odoo provides reconciliation between PO, receipt, and vendor bill, highlighting discrepancies for correction.
QWhat are the major changes in Odoo 16 Purchase module?
AOdoo 16 brings faster performance, improved UI, enhanced approval workflows, and better integration with inventory and accounting.
QIs there any difference in RFQ creation in Odoo 16 vs 15?
AYes, in Odoo 16, the process is streamlined and RFQ layout is simplified for faster entry and conversion to PO.
QHow to enable Purchase Agreements in Odoo 16?
AGo to Purchase settings, activate 'Purchase Agreements', and then you can create Blanket Orders or Call for Tenders.
QDoes Odoo 17 support AI-assisted procurement?
AYes, Odoo 17 includes AI-supported predictions for reordering and vendor recommendations for smarter purchasing.
QCan I migrate purchase data from Odoo 15 to Odoo 17?
AYes, with Odoo’s migration services or partners like Primacy Infotech, you can migrate your purchase data securely.
QWhat's new in Odoo 17 Purchase dashboard?
AThe dashboard now includes visual KPIs, customizable graphs, and vendor scorecards for better decision-making.
QAre there UI changes in the Purchase module in Odoo 17?
AYes, Odoo 17 introduces a cleaner design, enhanced navigation, and collapsible sections for better usability.
QHow to set vendor rating in Odoo 17?
A Vendor ratings can be manually added or auto-generated based on delivery performance and quality metrics.
QDoes Odoo 18 support multi-step approvals for purchases?
AYes, Odoo 18 has advanced approval routing allowing multi-level validation based on amount or category.
QHow to handle intercompany purchase orders in Odoo 18?
AOdoo 18 allows automatic PO creation in one company when a sales order is confirmed in another linked company.
QWhat AI features are added in Odoo 18 for purchasing?
AOdoo 18 improves demand forecasting, price trend analysis, and vendor selection with machine learning algorithms.
QIs the purchase order template editable in Odoo 18?
AYes, users can use the new design editor in Odoo 18 to customize PO layouts without coding.
QHow does Odoo 19 improve supplier collaboration?
AOdoo 19 adds a vendor portal for PO tracking, document uploads, and real-time communication with suppliers.
QCan I schedule recurring POs in Odoo 19?
AYes, Odoo 19 introduces recurring PO automation for subscriptions or regular stock replenishment.
QDoes Odoo 19 support vendor onboarding workflows?
AYes, vendors can be onboarded with approval steps, document submissions, and compliance checks in Odoo 19.
QWhat are the API improvements in Odoo 19 for purchasing?
A The new APIs offer faster data transfer, better integration with supplier systems, and enhanced security.
QCan I view version history of a purchase order in Odoo 19?
AYes, the new audit log tracks all PO changes including who edited what and when.
QIs barcode scanning supported in Odoo 18 & 19 purchase receipts?
AYes, barcode integration is available and improved in Odoo 18 and 19 for faster receipt processing.
QWhat’s the difference in vendor bill creation across Odoo 16–19?
AEach version improves usability; Odoo 19 automates invoice matching with receipts and purchase orders.
QWhich Odoo version is best for advanced procurement?
AOdoo 19 currently offers the most robust procurement features including AI, multi-company, and vendor collaboration.
India Office
Bangladesh Office
UEA - Dubai
UK Office
